Distribution Sales Support Specialist

About the role

Manulife is looking for a proactive and detail-oriented specialist to support its Chief Distribution Officer (CDO) and the Distribution team. The role keeps day-to-day operations running smoothly, coordinates key activities and supports business initiatives and events. It is an office-based position.

Key responsibilities

• Prepare travel arrangements, including TAF, local and overseas travel and e-visa applications
• Process monthly corporate card clearance and submit claims through Concur
• Manage the CDO's calendar and schedule meetings
• Prepare weekly department meeting minutes and support ad hoc meetings
• Handle purchase order issuance, refreshment arrangements and invoice submission
• Plan and run internal events (kick-offs, dinners, catch-ups), coordinate vendors and manage logistics and payments
• Follow up with Finance on invoices and coordinate with Procurement and regional teams on PO processing
• Update event data and reconcile budgets in Cvent after each event
• Handle MDRT registration and communication with qualifiers
• Manage announcements, gifts, brooch and coat orders and stock tracking
• Collect and submit newsletter content with the Distribution team

Required profile

• Bachelor's degree in Business Administration, Management or a related field
• 2-4 years of experience in administrative, executive support or event coordination roles
• Strong organisational and multitasking skills with attention to detail
• Good understanding of expense claims, procurement and administrative processes
• Proactive, reliable and able to work independently in a fast-paced environment

Required skills

• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Strong communication and interpersonal skills