Administrative Assistant - Water & Habitat

About the role

The ICRC is looking for an Administrative Assistant to join its Myitkyina office. Reporting to the Water & Habitat Team Leader, the post supports the Water & Habitat (WatHab) department with administrative and financial tasks and assists with data management. The ICRC is an independent humanitarian organization protecting the lives and dignity of victims of armed conflict and other situations of violence.

Key responsibilities

• Collect, verify and update project information in the WatHab database monthly.
• Monitor distribution tracking, donation and handover certificates and reconciliation checklists.
• Coordinate, verify and formalize the monthly movement plan with WatHab colleagues and submit it to site management.
• Advise colleagues on procedural and template changes and provide general administrative support such as correspondence, meeting scheduling, calendar management and office supplies.
• Translate short documents, prepare meeting minutes and support workshops, seminars and other events.
• Maintain departmental files, archives and project records in TeamSpace and PAM.
• Prepare PAM extracts, project status tables and bi-weekly updates for institutional reporting.
• Follow up on invoices, orders, contracts, procurement requests and logistics deliveries, including Supply Requests, and monitor departmental expenses and cash-payment forecasts.
• Contribute to improving administrative processes and perform additional tasks assigned by the Team Leader.

Required profile

• Diploma or degree in Business Administration, Management or a related field.
• At least 2 years of experience in administrative roles, preferably in a humanitarian or development organization.
• Excellent spoken and written English (minimum B2).
• Strong organizational and time-management skills, attention to detail and good communication skills.

Required skills

• Good knowledge of Microsoft Office (Word, Excel, PowerPoint) and database management tools.
• Experience with data management and reporting tools is an asset.
• Basic understanding of financial processes and budgeting.

What we offer

• A 12-month contract that can be extended.
• Initial training and onboarding.
• A competitive package including medical coverage and transportation allowances.
• Training opportunities to support professional and personal development.