Admin Supervisor

About the role

The Administrative Supervisor will oversee all branch‑level administrative functions, ensuring smooth office operations and providing support to departments such as M&E, transportation, accommodation, and housekeeping. The role combines office management, facilities coordination, and staff support to maintain an efficient working environment.

Key responsibilities

• Manage daily administrative tasks, office supplies, and overall organization of the branch.
• Maintain filing systems for documents, contracts, and reports, and ensure compliance with company policies.
• Serve as the primary liaison between the branch and head office for all admin‑related matters.
• Coordinate with logistics, finance, HR and other teams to meet operational needs.
• Prepare and submit regular activity and operational reports to management.
• Support onboarding of new staff and work with HR on documentation.
• Oversee preventive and corrective maintenance of office utilities, equipment, and vehicle fleet, including scheduling, logbooks, and fuel tracking.
• Manage relationships with vendors and service providers for repairs and upkeep of infrastructure.
• Supervise staff accommodation allocation, maintenance, and housekeeping services for both office premises and staff housing.
• Coordinate branch transportation, vehicle scheduling, and routine maintenance.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum two years of experience in administrative or coordination roles.
• Strong organizational, multitasking and communication abilities.
• Knowledge of facilities management, housekeeping and vehicle administration is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook