Personal Assistant to Director

About the role

The Personal Assistant to the Director provides full‑time, on‑site support to the Executive Director, handling daily administrative tasks, calendar management, travel coordination and preparation of correspondence and documents.

Key responsibilities

• Manage the Executive Director’s calendar, appointments, daily priorities and meeting preparation.
• Prepare agendas, briefing notes, presentations, background research and follow‑up actions.
• Arrange and attend meetings with government ministries, authorities, associations and other stakeholders.
• Monitor policy, regulatory and institutional developments and brief the Director.
• Coordinate domestic and international travel, including flights, accommodation and itineraries.
• Support the Director at conferences, corporate events and external engagements.
• Coordinate correspondence, reports, presentations, records and other executive materials.
• Conduct research on organisations, industries, government policies and stakeholders.
• Handle confidential information professionally and maintain organised records.

Required profile

• Graduate degree in any discipline; a degree in Business Administration, International Relations, Political Science, Public Administration, Communications or related field is an advantage.
• At least five years of professional experience, preferably in executive assistance, government relations, public affairs or stakeholder engagement.
• Experience working with government ministries, authorities, diplomatic or international organisations, regulatory affairs or senior executive support.
• Strong organisational, coordination and follow‑up abilities with professional communication skills.
• Proactive, able to work independently with minimal supervision and maintain discretion with confidential matters.
• Willing and able to travel domestically and internationally when required.