Secretary to the Managing Director

About the role

We are seeking a professional, well‑organized, and proactive Secretary to support the Managing Director. The role provides high‑level administrative and coordination assistance, ensuring the smooth operation of the MD’s office.

Key responsibilities

• Manage the Managing Director’s calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings, conferences and business appointments, preparing agendas and related documents.
• Attend meetings, take accurate minutes and follow up on action items and deadlines.
• Handle correspondence, screen calls and inquiries, and maintain confidential records.
• Arrange business travel, including transportation, accommodation, itineraries and visa requirements.
• Prepare briefing materials, reports, presentations and ensure the Managing Director is well‑prepared for meetings.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or related field.
• 3‑5 years of experience as a Secretary, Executive Assistant or similar role supporting senior management.
• Excellent organizational, time‑management and communication skills.
• Professional appearance, high integrity and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).