Administrative Officer (GFATM PR Team)

About the role

SCI Asia is recruiting one Administrative Officer (Grade NAT-4, fixed term) for its GFATM programme in Yangon, reporting to the Program Administrative and Operations Manager. The role supports the GFATM-PR team with administration, logistics, procurement and office facilities, and also covers child safeguarding responsibilities.

Key responsibilities

• Provide administrative support to the GFATM-PR team, including travel and logistics for meetings, trainings and field visits
• Arrange payment of utility bills for international staff housing and oversee office maintenance, repairs and expense records
• Help organise trainings and workshops: venues, room bookings, flights, visas, hotels, supplies and expenses
• Maintain the filing system, fixed assets register and periodic inventory counts, and manage the mobile top-up allowance distribution
• Process procurement requests in line with SCI policy and funding requirements, including furniture, office supplies, car rental and courier services, and run errands for printing programme documents
• Support procurement for international staff residences and help with maintenance and repairs of office and residential equipment
• Update inventory records of Prime Recipients' fixed and capital assets, including disposal of unused or damaged assets
• Check that claimed expenses follow procurement policies and thresholds
• Act as Child Safeguarding Focal Person: ensure project activities do not harm children, include children in projects, and respond promptly to their feedback

Required profile

• University degree or diploma in a related field
• 3-5 years of administrative and logistics experience, including procurement support
• Experience with international NGOs preferred
• Willingness to travel to field offices and work in difficult environments
• Good written and spoken English
• Understanding of Save the Children's aims, values and policies, including the Child Safeguarding Policy

Required skills

• Handling multiple tasks and demanding schedules
• Strong negotiation and interpersonal skills
• Time management and ability to work under pressure
• Understanding of financial systems, internal controls and contractual compliance
• Team working and independent work