Admin Executive – Office & Facilities Management

About the role

The Admin Executive will ensure the smooth operation of the head office by managing administration, facilities, travel coordination, and expatriate support. This role is pivotal in maintaining a safe, efficient, and well‑equipped workplace that meets both business and employee needs.

Key responsibilities

• Oversee daily office operations, including security, cleaning, maintenance, catering, and pest control services.
• Maintain office equipment, utilities, furniture, and infrastructure; coordinate renovations and improvement projects.
• Manage office supplies, pantry items, and stationery inventories.
• Arrange domestic and international travel, accommodation, and transportation for staff, management, expatriates, and visitors.
• Support visa applications, work permits, MIC registrations, and other immigration documentation.
• Coordinate housing, lease agreements, and relocation assistance for expatriates and short‑term assignees.
• Provide administrative assistance to the Management Team and various business functions.
• Handle petty cash, vendor selection, contract negotiations, and invoice processing.
• Maintain accurate records of contracts, licenses, procurement documents, and supplier agreements.
• Prepare reports on office operations, fleet management, travel expenses, and facilities performance.

Required profile

• Bachelor’s degree, preferably in Business Administration or a related field.
• Minimum of three years of experience in office administration, facilities management, or a similar role.
• Strong communication and influencing abilities, both written and verbal.
• Analytical, problem‑solving, and decision‑making skills.
• Ability to lead projects, work collaboratively, and manage multiple priorities.
• Excellent attention to detail with a big‑picture perspective.
• Customer‑service mindset and empathy.
• Fluency in English (written and spoken) and proficiency in Myanmar language.

Required skills

• Microsoft Office tools