Executive Assistant to Head of YOMA F&B

About the role

The Executive Assistant provides high-level administrative, strategic and operational support to the Head of YOMA F&B within the HR & Admin department. The role covers scheduling, communications and priority initiatives, and reports directly to the Head of YOMA F&B.

Key responsibilities

• Manage and prioritise the Head's calendar, meetings and appointments, prepare daily and weekly schedules and briefing materials, and coordinate internal and external meetings.
• Act as the main point of contact between the Head and internal and external stakeholders, screen and draft emails, and follow up on action items.
• Attend key meetings, take minutes, track action points, and prepare presentations, reports and executive summaries.
• Support cross-functional projects by coordinating with Dev, BD, HR, Finance, Operations, Marketing and Supply Chain, and track timelines and progress.
• Handle confidential information discreetly, maintain documentation and filing systems, and ensure compliance with company policies.
• Arrange travel, accommodation and logistics, support event coordination, and assist with budgeting and expense tracking.

Required profile

• Bachelor's degree in business administration, management or a related field.
• At least 3-5 years of experience as an Executive Assistant or senior admin role; experience supporting C-level or senior leadership is preferred.
• Exposure to multi-brand or corporate environments is an advantage.

Required skills

• Excellent written and verbal communication, strong organisation and time management, and high attention to detail.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Professionalism, confidentiality, proactivity, problem-solving, ability to work under pressure and manage multiple priorities.