Administrative Manager

About the role

This role supports daily office operations by managing administrative tasks, documentation, logistics, vendor coordination and internal support, ensuring smooth and efficient office functioning in line with company policies.

Key responsibilities

• Manage daily administrative activities, office supplies, equipment and facilities
• Coordinate with facility and service providers to keep the office clean and well functioning
• Maintain and update company records, staff lists, contracts, licenses and filing systems
• Prepare and process internal documents, reports, memos and letters
• Coordinate staff travel, transportation, accommodation and other logistics
• Support events, meetings, training and site teams with materials, SIM cards, ID cards and equipment
• Liaise with suppliers and service providers, and coordinate communication between internal departments and external parties
• Maintain asset and inventory records and monitor equipment usage
• Ensure administrative activities follow company policies and support security procedures, including ID issuance and access control
• Assist with new employee onboarding and other HR/admin activities, and support IT with asset tracking and distribution

Required profile

• Bachelor's degree in Business Administration or a related field
• 1-3 years of administrative experience, preferably in telecom or a related industry
• Fluent spoken and written English; Chinese proficiency is a plus
• Familiarity with telecom operations is a plus

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication and organizational skills
• Ability to multitask and work under pressure