Executive Assistant to Chief Distribution Officer

About the role

We are seeking a proactive and detail‑oriented Executive Assistant to support our Chief Distribution Officer (CDO) and the Distribution team. The role ensures smooth day‑to‑day operations, coordinates key activities, and backs important business initiatives and events.

Key responsibilities

• Prepare travel authorizations (TAF), arrange local and overseas travel, and handle e‑visa applications.
• Process monthly corporate card clearances and submit expense claims via Concur.
• Manage the CDO’s calendar, schedule meetings, and prepare weekly department meeting minutes.
• Issue purchase orders, arrange refreshments, and handle invoice submission for meetings and events.
• Plan and execute internal events (kick‑offs, dinners, catch‑ups), coordinating vendors, logistics, and payments.
• Update event data, reconcile budgets in Cvent, and ensure timely invoice submission.
• Coordinate MDRT registration, announcements, gift orders, and newsletter content collection.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years of experience in administrative, executive support, or event coordination roles.
• Strong organizational, multitasking, and communication skills.
• Proactive, reliable, and able to work independently in a fast‑paced environment.

Required skills

• Microsoft Office (Outlook, Excel, PowerPoint).
• Concur expense management.
• Cvent event management platform.

What we offer

• Opportunities to learn, grow, and shape your career.
• A flexible environment that values well‑being and inclusion.
• Support from a global team committed to your professional development.