Administrative Executive

About the role

The Administrative Executive will ensure smooth daily operations of our office within the solar distribution sector. You will be responsible for maintaining a professional environment, handling communications, and supporting both staff and management with logistical needs.

Key responsibilities

• Manage daily office operations to keep the workplace clean, organized, and professional.
• Coordinate office maintenance, repairs, and cleaning with vendors and building management.
• Monitor inventory of supplies, stationery, kitchen provisions, and equipment; reorder as needed.
• Oversee office equipment (printers, air‑conditioners, internet, telecom) and arrange technical support.
• Handle inbound and outbound communications, answer calls, direct inquiries, and manage official correspondence.
• Schedule internal and external meetings, book conference rooms, prepare agendas, and record minutes.
• Arrange travel logistics for staff, including flights, hotels, local transport, and visa processing.
• Assist in organizing company events, town halls, team‑building activities, and client visits.
• Support finance with petty‑cash handling, vendor invoice verification, and tracking administrative expenses.
• Assist the Office Manager with workstation setup, access cards, and stationery distribution.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 1–3 years of experience in administrative or office‑management roles.
• Strong verbal and written communication abilities.
• Excellent organizational, multitasking, and time‑management skills.
• High attention to detail and problem‑solving capability.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in Google Workspace.