Secretary to Managing Director

About the role

We are seeking a professional, well‑organized, and proactive Secretary to support the Managing Director. The role provides high‑level administrative and coordination assistance, ensuring smooth operation of the Managing Director’s office.

Key responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, conferences, and business appointments.
• Prepare meeting agendas, presentation materials, reports, and other documents as required.
• Attend meetings, take accurate minutes, and follow up on action items and deadlines.
• Handle incoming and outgoing correspondence, including emails, letters, reports, and business documents.
• Screen calls, inquiries, and requests directed to the Managing Director.
• Coordinate communication between the Managing Director and internal departments, clients, partners, and stakeholders.
• Maintain proper filing systems for documents, records, contacts, and other information.
• Handle confidential and sensitive information with discretion.
• Arrange business travel, including transportation, accommodation, itineraries, and visa requirements.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 3–5 years of experience as a Secretary, Executive Assistant, Personal Assistant, or in a similar role.
• Previous experience supporting senior management or executives is highly preferred.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook