Executive Secretary / Personal Assistant to Chairman

About the role

Provide daily administrative support to the Chairman, managing the calendar, meetings, travel and events to ensure optimal use of time. The role combines executive secretarial duties with personal assistance, requiring high discretion and proactive coordination across internal and external stakeholders.

Key responsibilities

• Maintain and prioritize the Chairman’s calendar, schedule appointments, meetings and events efficiently.
• Arrange travel logistics including flights, hotels and ground transportation.
• Prepare meeting agendas, take minutes and follow up on action items.
• Coordinate logistics for board, operation, project meetings and corporate functions, including venues, catering and technology.
• Screen and prioritize emails, phone calls and other correspondence, ensuring timely responses.
• Serve as liaison between the Chairman and internal/external stakeholders, maintaining professional communication flow.
• Handle sensitive and confidential information with utmost discretion.
• Perform ad‑hoc duties as assigned.

Required profile

• 3–5 years of experience as an Executive Assistant, Personal Assistant or similar role in a multinational or corporate environment.
• Excellent written and verbal communication skills in English and Myanmar.
• Strong organizational, coordination and time‑management abilities with attention to detail.
• High level of initiative, professionalism and ability to work under pressure.

Required skills

• Advanced Microsoft Excel for project trackers, schedules and dashboards.
• Power BI knowledge for data visualization and management reporting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).