Office Assistant (Head Office)

About the role

We are seeking a motivated Office Assistant to support daily operations at our Head Office. The role involves handling communications, maintaining records, and providing administrative support to ensure a smooth and professional office environment.

Key responsibilities

• Answer and direct phone calls, respond to emails.
• Greet and assist visitors and clients professionally.
• Maintain and organize office files, documents, and records.
• Perform data entry and keep databases up‑to‑date.
• Prepare, photocopy, scan, and distribute documents.
• Schedule meetings, appointments, and manage calendars.
• Manage office supplies and place orders as needed.
• Receive, sort, and distribute incoming mail and deliveries.
• Assist in preparing reports, presentations, and correspondence.
• Support other departments with administrative tasks.
• Ensure the office environment remains clean, organized, and functional.
• Perform other duties assigned by supervisors.

Required profile

• Bachelor's degree or diploma in a related field.
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Basic computer and data‑entry skills.
• Strong communication and interpersonal abilities.
• Excellent organizational and time‑management skills.
• Attention to detail and accuracy.
• Ability to multitask, prioritize work, and solve problems.
• Professional attitude with a customer‑service orientation.
• Capability to work independently and as part of a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Data entry