HR Assistant – Generalist (HR Operations)

About the role

The HR Assistant – Generalist supports HR Operations across the employee lifecycle, ensuring smooth day‑to‑day HR processes. The role handles administrative tasks such as onboarding, off‑boarding, data maintenance and serves as a first point of contact for employee queries.

Key responsibilities

• Update employee records, HR databases, and HRIS systems to maintain data accuracy and compliance.
• Process employee transactions including new hires, transfers, separations, and contract renewals.
• Support end‑to‑end onboarding for new joiners, preparing welcome packages, scheduling orientations, requesting system access and allocating IT assets.
• Assist with off‑boarding procedures, including exit checklists, interviews, clearance forms and documentation.
• Maintain daily attendance logs, leave records and overtime submissions in line with company policy.
• Compile monthly payroll inputs such as unpaid leave, allowances, overtime data and pro‑rata calculations for new joiners.
• Prepare standard HR documents including employment contracts, confirmation letters, verification letters and organizational announcements.
• Organise and keep digital and physical personnel files following data‑privacy guidelines.
• Support statutory compliance tasks such as social security filings, labour office reporting and contract registrations.
• Track and process HR department invoices and vendor payments.
• Coordinate logistics for employee engagement activities, team‑building events and corporate initiatives.

Required profile

• Diploma or certificate in Human Resources, Business Administration, Management or a related field.
• 0–2 years of experience in HR administration or operational roles; fresh graduates with relevant internships are welcome.
• Proficiency with the Microsoft Office Suite (Excel, Word, PowerPoint).
• Basic understanding of local labour laws, leave regulations and statutory compliance requirements.
• Ability to work under pressure.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• HRIS systems