Receptionist & Operations Assistant

About the role

The Receptionist & Operations Assistant supports the daily functioning of a school by providing front‑desk service and handling a range of administrative tasks. This role ensures a welcoming environment for visitors, maintains accurate records, and assists with operational processes.

Key responsibilities

• Greet guests and visitors professionally, directing them to the appropriate person or department.
• Keep the reception area clean, tidy, and presentable at all times.
• Manage incoming and outgoing telephone calls, messages, and correspondence.
• Record daily and monthly staff attendance and report to senior management.
• Control the admin store, tracking supplies such as medicine, drinking water, newspapers, and other items.
• Perform routine administrative duties including filing, printing, scanning, and supporting operational processes.
• Maintain the office inventory and fixed‑asset list, reporting updates to the Senior Operations Manager.
• Undertake special tasks as assigned by the manager.

Required profile

• 1‑2 years of experience in a receptionist or administrative assistant role.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with the capacity to prioritize multiple tasks.
• Commitment to high standards of cleanliness and hygiene.
• Knowledge of inventory management techniques.

Required skills

• Proficiency in Microsoft Office applications.
• Experience with inventory management tools or techniques.