Executive Secretary

About the role

We are looking for a proactive Secretary to support the Group Chief Executive Officer (GCEO) of City Holdings Limited. The role requires representing the company’s values, delivering exceptional service, and working collaboratively across portfolio companies.

Key responsibilities

• Act as the primary point of contact between the GCEO and employees/management teams of portfolio companies.
• Manage multiple calendars, accommodate shifting priorities, and ensure courteous communication of changes.
• Represent CHL and its portfolios in non‑prioritized meetings on behalf of the GCEO.
• Organise domestic and international travel, accommodation, and related logistics.
• Handle communications including emails, phone calls, and drafting memos or executive communications.
• Maintain office supplies, effective records, and ordering of necessary documents.
• Take and transcribe meeting minutes as required.
• Research and compile informational reports assigned by the GCEO.
• Collaborate with Hub and Sector teams to deliver executive objectives.
• Perform ad‑hoc assignments and other duties as directed.

Required profile

• Bachelor’s degree in Mathematics, Business Administration, Finance, Accounting, Commerce, or Law‑related fields.
• Minimum of 3 years experience as an executive assistant or corporate secretary.
• Excellent organisational, time‑management and project‑management abilities.
• Professional ability to record and transcribe meeting minutes.
• Strong analytical, problem‑solving and decision‑making skills with high attention to detail.
• Discretion in handling confidential information.
• Excellent verbal and written communication skills in English.
• Full‑time availability with the possibility of additional hours.
• Familiarity with online booking tools for business purposes.
• Strong customer service and relationship‑building capabilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Online booking tool