Assistant Admin Manager

About the role

The Assistant Admin Manager supports the Admin Manager in overseeing daily administrative, facility and operational activities. This role ensures smooth coordination of office, warehouse, vehicle, security and procurement functions across the organization.

Key responsibilities

• Assist the Admin Manager in managing daily administrative operations.
• Supervise and coordinate office, warehouse, and facility maintenance activities.
• Monitor company vehicles, transportation arrangements, maintenance schedules and related records.
• Arrange car license and insurance renewals and track GPS‑based vehicle routes.
• Oversee security operations, gate‑pass systems and implementation of security procedures.
• Coordinate office supplies, maintenance materials and administrative procurement.
• Liaise with vendors, contractors and service providers to ensure timely delivery of services.
• Maintain cleanliness, safety and proper working conditions across all premises.
• Support fire safety, emergency preparedness, fire drills and workplace safety initiatives.
• Prepare daily, weekly and monthly administrative reports and follow up on pending tasks.
• Ensure compliance with company policies, SOPs and administrative procedures.
• Assist in resolving administrative and operational issues with relevant departments.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 3–5 years of experience in administration, facility management or operations.
• Previous experience in an admin supervisory role (e.g., Admin Supervisor, Senior Admin, Assistant Admin Manager) is preferred.
• Experience in distribution, warehouse, logistics or FMCG environments is highly valued.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.