Admin Executive

About the role

The Admin Executive will oversee the smooth operation of office facilities, vehicle fleet, and maintenance activities for a pharmaceutical company. This role ensures that all infrastructure, equipment, and services are well‑maintained, safe, and cost‑effective.

Key responsibilities

• Plan and supervise regular maintenance of air‑conditioning, generators, transformers, and other building systems.
• Monitor and coordinate repair schedules for office infrastructure, including lighting, electrical panels, fire‑extinguishers, water pumps, painting, and cleaning.
• Manage office equipment repairs and ensure timely servicing.
• Control generator fuel usage, maintain service logs, and arrange emergency support.
• Oversee vehicle fleet: track mileage, condition, driver behavior, schedule maintenance, process repairs, and handle licensing documentation.
• Maintain records of vehicle maintenance history and repair payments.
• Supervise office drivers to ensure safe driving, fuel efficiency, and cost control.
• Conduct regular inspections of the office compound and coordinate any required repairs.

Required profile

• Bachelor’s degree; a diploma in Administration is preferred.
• Minimum 3 years of experience in an executive or senior administrative role.
• Strong interpersonal, negotiation, reporting, and problem‑solving abilities.
• At least one year of leadership experience.
• Proficiency in English communication.
• Willingness to travel to other office locations as needed.

Required skills

• MS Office

What we offer

• Attractive salary package
• Allowances and performance bonuses
• Annual salary increase
• Ferry service provided