Executive Secretary – Board & Management Support

About the role

Global Technology Company is recruiting an Executive Secretary to provide high‑level administrative and secretarial support to senior executives and the Board. The role ensures smooth day‑to‑day operations, maintains confidentiality, and acts as a key communication hub between leadership, clients, and team members.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate Board and Management sessions, preparing agendas, minutes and briefing materials.
• Maintain secure corporate records, ensure compliance with DICA regulations, and oversee governance documentation.
• Organise travel logistics for senior leaders, including international trips to Thailand and Singapore, and plan high‑level events, board retreats and off‑site meetings.
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence, reports and confidential communications.
• Lead and mentor a team of secretarial professionals, upholding standards of discretion and collaborative support.

Required profile

• Strong clerical abilities, including data entry, documentation and file management.
• Excellent verbal and written communication skills.
• Proficiency in company secretarial work and knowledge of compliance management.
• Experience in executive administrative assistance, calendar management and customer service.
• Organisational talent with the ability to prioritise tasks in a fast‑paced environment.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Minimum of 3 years relevant administrative or secretarial experience.