Administrative Assistant - Water & Habitat

About the role

The ICRC is looking for an Administrative Assistant to be based in its Myitkyina office. Reporting to the WatHab Operation Manager (Team Leader), the post supports the Water & Habitat (WatHab) department with administrative and financial tasks and assists with data management.

Key responsibilities

• Collect, verify and update project information in the WatHab database monthly
• Monitor distribution tracking, donation and handover certificates and reconciliation checklists
• Coordinate and formalize the monthly movement plan and advise colleagues on procedural and template changes
• Provide administrative support such as correspondence, meeting scheduling, calendar management and office supplies
• Translate short documents, prepare meeting minutes and support workshops, seminars and events
• Maintain departmental files, archives and project records in TeamSpace and PAM
• Prepare PAM extracts, project status tables and bi-weekly updates for institutional reporting
• Follow up on invoices, orders, contracts, procurement requests and logistics deliveries, including Supply Requests
• Monitor departmental expenses, prepare cash-payment forecasts, coordinate payments with Finance and Administration, and maintain equipment, tools, stationery, inventory and contact lists

Required profile

• Diploma or degree in Business Administration, Management or a related field
• At least 2 years of experience in administrative roles, preferably in a humanitarian or development organization
• Excellent spoken and written English (minimum B2)
• Basic understanding of financial processes and budgeting

Required skills

• Good knowledge of Microsoft Office (Word, Excel, PowerPoint) and database management tools
• Data management and reporting tools are an asset
• Organizational and time-management skills, attention to detail and confidentiality

What we offer

• Initial training and onboarding
• A 12-month contract that is extendable
• Compensation package including medical coverage and transportation allowances
• Training opportunities for service quality and staff development