Admin Executive – Office Operations & Fleet Management

About the role

We are seeking a proactive Admin Executive to oversee daily office operations, manage company assets and fleet, and provide comprehensive administrative support across departments. The role ensures a well‑organized workplace and smooth coordination of facilities, supplies and travel logistics.

Key responsibilities

• Manage day‑to‑day office administration and ensure smooth office operations.
• Oversee office supplies, stationery, pantry inventory and timely replenishment.
• Coordinate office maintenance, repairs, cleaning services and overall facility management.
• Administer company vehicles, including scheduling, driver coordination, maintenance, insurance, licence renewals and fuel records.
• Liaise with vendors, suppliers, landlords and service providers for administrative matters.
• Maintain records of company assets, office equipment, vehicles and administrative documents.
• Arrange business travel, hotel bookings, transportation and logistics as required.
• Assist in organizing meetings, events and employee engagement activities.
• Prepare, renew and maintain contracts, licences, permits and other official documents.
• Monitor and control administrative expenses in line with the approved budget.
• Ensure compliance with company policies, administrative procedures and workplace safety standards.
• Provide administrative support to management and other departments as assigned.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in administration or office management.
• Experience in managing office vehicles, drivers and fleet administration is preferred.
• Strong communication, coordination and problem‑solving abilities.
• Excellent organizational and time‑management skills.
• Ability to work independently, prioritize tasks and meet deadlines.
• Detail‑oriented, responsible and able to work under pressure.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.