Assistant Admin Manager

About the role

The Assistant Admin Manager supports the Administration team by overseeing day‑to‑day office operations, ensuring facilities, assets and services run smoothly, and providing people‑related assistance to staff across the organisation.

Key responsibilities

• Monitor and control cleaning services for head office, branches, flagship stores, kiosks and data centre.
• Manage procurement and inventory of printing supplies, office furniture, vehicle parts and stationery.
• Verify departmental administrative payments and oversee office moving procedures.
• Coordinate office events, CSR activities and physical security requirements.
• Supervise maintenance of lifts, generators, electrical systems, air‑conditioning and other facilities.
• Oversee vehicle fleet: driver management, GPS tracking, fuel reporting, maintenance scheduling, licence renewal and ferry transport for staff.
• Maintain fixed‑asset records and handle visa, Form C and Form A processes for expatriate employees.
• Arrange business travel in line with company policy and control petty‑cash, cleaning accessories and other office‑related expenses.
• Provide first‑line people support, advise line managers on day‑to‑day issues and act as a reporting point for discrimination, bullying, health‑and‑safety or conflict matters.
• Assist the Admin Manager in fostering a positive workplace culture and respond to business‑continuity or emergency situations.

Required profile

• Strong organisational and multitasking abilities.
• Excellent attention to detail and accuracy in record‑keeping.
• Good communication skills for interacting with internal teams and external vendors.
• Ability to work independently while supporting a larger administration function.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office suite).
• Basic understanding of facility‑management processes.
• Familiarity with vehicle‑fleet management and GPS tracking tools.