Assistant Admin Manager

About the role

The Assistant Admin Manager will support the smooth operation of office administration, facilities, and asset management. Reporting to senior management, this role ensures that daily administrative processes run efficiently and that employee services are well coordinated.

Key responsibilities

• Assist in managing daily administrative and office operations to maintain workflow continuity.
• Support the development and implementation of administrative policies, procedures, and guidelines.
• Oversee office facilities, equipment, furniture, utilities, and general maintenance.
• Monitor and maintain company assets such as laptops, mobile phones, and other equipment.
• Coordinate with vendors, suppliers, service providers, and contractors for administrative services.
• Manage office supplies, stationery, pantry items, and other materials.
• Organise company transportation, vehicle administration, and driver schedules when required.
• Ensure office cleanliness, security, safety, and overall workplace conditions.
• Support employee welfare services, including uniforms and staff facilities.
• Prepare and maintain administrative records, reports, and inventory lists.
• Monitor administrative expenses and assist with budget control.
• Resolve administrative issues by coordinating with relevant departments.
• Assist in planning company events, meetings, training programs, and internal activities.
• Supervise and support admin staff to ensure timely and accurate task completion.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years of experience in administration, office management, or a similar role.
• Previous experience in a senior or assistant admin manager position is preferred.
• Strong knowledge of office administration, facility management, and asset management.
• Excellent communication, coordination, and interpersonal abilities.
• Proven organizational, problem‑solving, and leadership skills.
• Ability to handle multiple tasks under pressure while maintaining confidentiality.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)