Administration Manager

About the role

The Administration Manager will lead the daily administrative functions of the organisation, ensuring a smooth, efficient and safe workplace. This position oversees facilities, assets, procurement, vendor contracts and the administrative team to support overall business objectives.

Key responsibilities

• Oversee office operations, maintaining a clean, organized and safe work environment.
• Maintain an up‑to‑date registry of company assets, equipment and supplies, supervising maintenance and repairs.
• Source and purchase office supplies, furniture and equipment within budget, ensuring cost‑effectiveness.
• Negotiate and manage contracts with external vendors such as security, cleaning, internet and building services.
• Manage fleet allocation, fuel tracking, vehicle maintenance and driver logistics.
• Coordinate renewal of licences, permits and insurances with relevant authorities.
• Lead, mentor and evaluate the administrative team, including assistants, receptionists, drivers and cleaning staff.
• Prepare and monitor the administrative budget, tracking expenditures and driving cost‑saving initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (HR/Admin certifications a plus).
• Minimum 5 years of proven managerial experience in an administrative setting.
• Strong leadership, organisational and problem‑solving abilities.
• Excellent communication and interpersonal skills, capable of interacting with all staff levels and external partners.
• High integrity, resilience under pressure and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Effective email communication.