Executive Assistant – Support to Executive Director

About the role

We are seeking two highly organized and proactive Executive Assistants to provide direct support to our Executive Director. The role involves managing schedules, coordinating with various business units, and handling confidential information with professionalism.

Key responsibilities

• Manage the Executive Director’s calendar, meetings and appointments.
• Coordinate with business units and departments to follow up on key tasks and decisions.
• Prepare emails, reports, presentations, meeting minutes and other documents.
• Track approvals, action items and project progress.
• Arrange business travel, meetings and events.
• Handle confidential information with discretion.
• Support the Executive Director with ad‑hoc tasks and executive‑level coordination.

Required profile

• Strong communication, coordination and organizational skills.
• Excellent follow‑up and time‑management abilities.
• Professional, proactive and trustworthy demeanor.
• Ability to handle confidential information.
• Proficiency in English or Chinese.
• Previous experience as an Executive Assistant, Personal Assistant or Management Assistant is preferred.